Air Medical Transport-Our Process


We’re here to ease the process for you and schedule transportation 24 hours a day, 7 days a week.

Scheduling air medical transportation can be extremely stressful, expensive, and time-consuming. That is why Air Medical Transport focuses on making transportation arrangements easy. Air Medical Transport makes it practical to request a quote, pay, and schedule your domestic or international air ambulance transports. We offer options for secure communications and convenience via phone, text, WhatsApp, email, and online.

Our Process for Booking Request:

  • Step 1. Request a Quote: Provide the general details to obtain an air transport estimate.
  • Step 2. Agree & Pay for Transport: Once you’ve received a quote, pay for your transport, sign, and agree to the terms & conditions.
  • Step 3. Booking Request: Submit our Booking Details form with the specific information and documentation for your air transport to be programmed and coordinated appropriately. Once you’ve paid and confirmed your trip, a dedicated flight coordinator specialist will keep you updated via your preferred means of communication.

Once your booking request has been verified, approved, and scheduled, your flight coordinator will provide you with a Programmed Flight Itinerary and keep everybody involved closely updated on the transport progress.

Air Medical Transport - Our Process

Experience + Precise Communications + Worldwide Network Alliance = Better Transport Results

Air Medical Transport process explained scaled


When you request a quote, a case manager specialist will carefully listen to your needs and requirements to guide and provide you with an air transport estimate based on your specific case. Along with the estimate, you will receive our Booking Details form, which will outline the information and documentation needed at the time of booking.

Our professional and courteous flight coordinators will follow through and answer any questions or concerns you may have regarding the entire process, from the patient’s fit-to-fly verification to the flight operations and logistics.

We always strive to provide the most competitive price for each case. If our quote is not the best, let our flight coordinator know. We will make our best effort to match anybody else’s rate for a comparable service.

When you agree with a quote, arrange payment for your transport, sign, and agree to the terms & conditions, all we need will be in the completed Booking Details form with the specific information and documentation for your medical flight to be programmed and coordinated appropriately. Our Booking Request can be filled and submitted electronically through our website, including the required documentation. Or you can also send the same form and documentation via email, phone, or text message.

Once we receive the completed information, our flight coordinator will promptly work to reserve the aircraft and the team for your trip. We will carefully monitor all details, keeping you informed of the status of your case, and confirm the booking by providing you with a programmed flight itinerary. Our flight coordinator will keep everybody involved, including the sending, and receiving facilities, and closely updated on the transport progress.

For our client’s convenience, the process of Request a QuotePay Online & Request a Booking can also be submitted entirely and securely via our website.


All Air Medical Transport solutions are provided globally as per availability basis at the time of booking. Each case is subject to aircraft availability, flight team, overflight clearances, confirmation that the patient is Fit-to-Fly, destination bed acceptance, and weather safety clearances. We recommend providing your booking details, documentation, and confirmation with as much anticipation as possible to allow us to confirm the availability necessary and program appropriately for the date and time of transport.

We are here to ease the bed-to-bed air medical transportation process for patients’ loved ones, the medical facilities, and the agencies involved.

We use effective communication as a tool to prevent mistakes and save time and unnecessary expenses. We strive to perform each task to the best of our abilities while offering practical service solutions with professional, experienced, and reliable quality services.